Tendering Administrator

Role Definition

The Tendering Administrator will play a key role in supporting the day-to-day operations of the tendering team. They will manage communication to and from clients via the tender team email, maintain tendering registers and portals, and manage data collation for monthly reporting. The Tendering Administrator will be supported by technical and proposal teams who provide tender content and proposals. This role requires excellent organisational and communication skills, as well as the ability to work in a fast-paced environment.

Responsibilities:

• Management of the company tenders email account ensuring all emails are actioned and responses coordinated in a timely manner.
• Manage critical documentation workflows (tenders, tender clarifications and post tender clarifications) with accuracy and compliance.
• Develop and maintain a structured filing system to manage client correspondence.
• Daily review of tender portals, identifying relevant opportunities and issuing for review by Bid Managers.
• Maintain the tender register including tracking opportunities, live tenders and submitted tenders and relevant details.
• Support monthly reporting requirements including data compilation and report preparation.
• Collaborate with key stakeholders—engineers, project managers, and external partners—to ensure information is structured, accurate, and accessible.
• Drive consistency and best practices in document control and administration.
• Support administrative tasks within the tender team including onboarding support for new employees.

Requirements:

• Minimum qualification: Diploma in Administration, Office Management, or a similar field
• 5+ years’ experience in an office administration or document controller role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong administrative and organisational skills with excellent attention to detail.
• Ability to work in a team environment and thrive in a deadline orientated, fast-paced setting.
• Excellent attitude and team player.
• Great interpersonal and communications skills
• Knowledge of procurement portals and tender submission platforms is an advantage but not essential.
• Full clean Irish/EU driver's licence